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Keep a mileage log of your business trips for your tax records. Business miles are typically deductible at the IRS standard mileage rate, and this log is the record your tax preparer needs.

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Before you start

  • Mileage is a record for your own books, kept apart from what students owe. Trips aren’t money in or out, so they don’t show in your Profit & Loss, transaction report, or financial summary.
  • You’ll find it under Settings → Business records, not under Finances, on every plan.

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Add a vehicle

You log trips against a vehicle, so add one first.
1

Open Business records

Go to Settings → Business records. Your vehicles are listed here, each showing its lifetime miles.
2

Add a vehicle

Use Add vehicle, then fill in the Year, Make, and Model. Add an optional Description (trim, color, and so on).
3

Save

Click Add vehicle. It joins your list, ready to log trips against.

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Log a trip

1

Open the log form

Open a vehicle from Settings → Business records, then use Log mileage. You can also press m from anywhere to open the form: if you have more than one vehicle, pick which one the trip was for.
2

Fill in the trip and save

Fill in the vehicle, date (defaults to today), miles, destination, and purpose, then click Log trip. It lands in that vehicle’s mileage log.

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Your vehicle’s records

Opening a vehicle from Settings → Business records gives you two tabs:
  • Mileage log: every trip you’ve logged for this vehicle, with its date, miles, destination, and purpose. Click a trip to edit it, or use the row menu to Edit or Delete.
  • Linked expenses: the Car & truck expenses you’ve tagged to this vehicle, so the trips and costs sit together.

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FAQ

When you record a Car & truck expense, you tag it to a vehicle. It then appears in the vehicle’s Linked expenses tab and, unlike a trip, in your reports and Profit & Loss.
Yes. Open the vehicle, find the trip in its Mileage log tab, and click it to edit. You can also delete it from the row menu.