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Keep a mileage log of your business trips for your tax records. It’s free, and it lives under Settings → Business records, separate from your billing.

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Before you start

  • Mileage is a record for your own books, kept apart from what students owe.
  • Trips aren’t money in or out, so they don’t show in your Profit & Loss or your financial summary.
  • You’ll find it under Settings → Business records, not under Finances.

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Add a vehicle

You log trips against a vehicle, so add one first.
1

Open Business records

Go to Settings → Business records. Your vehicles are listed here, each showing its lifetime miles.
2

Add a vehicle

Use Add vehicle, then fill in the Year, Make, and Model. Add an optional Description (trim, color, and so on).
3

Save

Click Add vehicle. It joins your list, ready to log trips against.

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Log a trip

1

Open the log form

Open a vehicle from Settings → Business records, then use Log mileage. You can also press m from anywhere to open the form: if you have more than one vehicle, pick which one the trip was for.
2

Fill in the trip

Set the Vehicle, the Date (it defaults to today), the Miles driven, the Destination, and the Purpose of the trip.
3

Save

Click Log trip. It lands in that vehicle’s mileage log.

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Your vehicle’s records

Opening a vehicle from Settings → Business records gives you two tabs:
  • Mileage log: every trip you’ve logged for this vehicle, with its date, miles, destination, and purpose. Click a trip to edit it, or use the row menu to Edit or Delete.
  • Linked expenses: the Car & truck expenses you’ve tagged to this vehicle, so the trips and costs sit together.
Trips are a record only: they don’t appear in your Profit & Loss or your transaction report. The Car & truck expenses you tag to a vehicle do show in those reports, because those are money you spent.

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FAQ

No. A logged trip is a record, not a cash entry, so it stays out of your Profit & Loss, transaction report, and financial summary. It’s a mileage log to refer to at tax time.
When you record a Car & truck expense, you tag it to a vehicle. It then appears in the vehicle’s Linked expenses tab and, unlike a trip, in your reports and Profit & Loss.
Yes. Open the vehicle, find the trip in its Mileage log tab, and click it to edit. You can also delete it from the row menu.