| State | What it means |
|---|---|
| Draft | Saved, but the public link doesn’t work. Only you can see it. |
| Published | Live at a public link, and shown for agreement on your sign-up form. |
Write your policy
Add a policy during the welcome setup, or any time under Settings → Policy.Open the editor
Go to Settings → Policy and click Create policy. Already have one? Click the edit icon instead.
Write your terms
Type or paste your policy into the editor. Format it with headings, lists, and links. The limit is 10,000 characters.
Students agree at sign-up
If your sign-up link is on and your policy is published, the enrollment form ends with a required checkbox: I agree to the studio policy. The checkbox links to the full policy so they can read it first. With the sign-up form off, the policy still lives at its link. It just isn’t built into an agreement step.Update it
Edit any time: Settings → Policy, click the edit icon, make your changes, and Save changes. The public link updates at once. If the policy is published, saving asks whether to notify students of the update. Choose Send notification and Harness emails your active students’ primary contacts to say the policy changed. Skip it and nothing goes out. Editing a draft never prompts.Unpublish or delete
Both are icon actions on the policy card under Settings → Policy.| Action | Effect |
|---|---|
| Unpublish | Takes the policy offline. The public link stops working and the sign-up checkbox disappears. Your draft is kept, so you can publish again any time. |
| Delete | Removes the policy for good. The link breaks immediately and can’t be recovered. You can write a new one afterward. |
FAQ
Do students need a Harness account to read the policy?
Do students need a Harness account to read the policy?
No. The public link opens for anyone. It shows your studio name, the policy, and the date you last updated it.
What about students who signed up before I changed the policy?
What about students who signed up before I changed the policy?
Edit and save, then send the update notification. Active students get an email noting the new effective date. By continuing lessons, they’re agreeing to the updated terms.
Can I keep a policy without showing it publicly?
Can I keep a policy without showing it publicly?
Yes. Unpublish it. The content stays saved as a draft, and the public link returns a not-found page until you publish again.
Where does the agreement checkbox come from?
Where does the agreement checkbox come from?
It appears on your sign-up form automatically whenever you have a published policy. There’s nothing separate to switch on.